What this privacy notices covers

DNAA (Durham & Northumberland Archery Association) is committed to protecting your personal information. In this notice, references to ‘we’ or ‘us’ means DNAA. This notice explains how we collect and use the personal information about you.

Who we are

The Durham and Northumberland Archery Association is a member county of the Grand National Archery Society (ArcheryGB). It is also one of the five counties of the Northern Counties Archery Society.

DNAA operates the website www.DNAA.co.uk (the “Website”).

DNAA is a data controller under the data protection rules.

Information we gather.

DNAA gathers certain information about you. Information about you is also used by our committee and Tournament Organiser(s).

We collect information in the following ways:

Information you give us.

When you become a member of DNAA your club will give us information. You may also give us information when using our Website or Membership system. Information may include your name, date of birth, postal address, email address, phone number, financial and credit card information, a personal description, disability, ethnicity, your archery qualifications, award history or CRB / DBS / PVG checks that have been undertaken and a photograph.

Information we get from your use of our Website and services.

Each time you visit our Website, we may automatically collect certain information. This information includes technical information, such as Internet Protocol (IP) addresses used to connect your computer to the internet, your login information, browser type and version, browser plug-in types and versions, operating system and platform and information relating to what pages you have viewed (e.g. using cookies as described further below);

When you enter competitions the following information may be collected and shared with tournament organisers, scoring systems and results may be published: First Name, Surname, Gender, Bow style, Date of Birth / Age category, Email,  Address, Phone number, Club (and ID), County (and ID), Region  (and ID), Round (unless defined by age), Disabled (Y/N), Disability info.

In accordance with our competition entry documentation, photography and video may be taken at events, and these images may be used on our website, social media platforms and promotional / internal documents.

How we may use your information

We rely on the legitimate interest basis to use your personal information in some circumstances. For example, when you apply to become a member of DNAA, we have a legitimate organisational interest to use your information to respond to you and give you the benefits of being a member.

We may use your information for a number of purposes including the following:

Compliance with legal, regulatory and corporate governance obligations and good practice

To provide you with information in carrying out our duties or our activities that you have agreed to receive;

Ensure we know how you prefer to be contacted

Keep a record of your relationship with us.

We will use the information we get from your use of our Website and services to:

for internal operations, including troubleshooting, data analysis, testing, research, statistical and survey purposes;

any other reasonable purposes of DNAA, acting always in accordance with the data protection law (as amended from time to time).

We will use the information you give us to:

perform services you have requested (such as providing you with Membership Benefits or providing you with information you have asked for);

administer the sport of Archery, for instance by organising tournaments;

notify you about changes to our service, including but not limited to any changes to the Member Benefits; and

any other reasonable purposes of DNAA, acting always in accordance with the data protection law (as amended from time to time).


We may contact you by email or text message if you have agreed to be contacted in this manner. By subscribing to DNAA, you grant us the right to use email communication.

We may include information from other organisations in these communications.

Information Sharing and Disclosure

We may share your information with the following selected third parties:

Associate bodies such as County, Region and Clubs in order that they may communicate with you regarding archery events only or to allow the associate bodies to manage the running of the sport in their areas.

In addition, we may provide membership information such as email address and membership number to our Tournament Organiser(s). We use email addresses and membership numbers to validate members.

We may disclose your personal information to third parties if we are under a duty to disclose your personal data in order to comply with any legal obligation (for example to government bodies and law enforcement agencies).

Users under 18

If you are under 18 and would like to get involved, please ensure that you have consent from a parent or guardian before giving us your personal information. When we collect data about a child or young person aged under 18 we will make it very clear as to the reasons for collecting this data and how it will be used.

Keeping your records

We keep records only for as long as required to operate the service in accordance with legal requirements.

We may retain non identifiable data for statistical purposes for longer than 5 years.

We will keep certain personal information of members for longer in order to confirm your identity, when you were a member of DNAA and for how long. We need to do this in the event of a claim against DNAA.

Where we may store your information

The data that we collect from you ……………………………………………

By submitting your personal data, you agree to this transfer, storing or processing.

DNAA will take all steps reasonably necessary to ensure that your data is treated securely and in accordance with this Privacy Notice.

Your rights

You have the right to:

Have any inaccuracies in your data corrected. If you would like to update the details we hold about you, please contact our Membership Secretary via telephone, email or by letter.

Request that we delete your personal data.

You have a right to request a copy of the personal information we hold about you. We require you to prove your identity with two pieces of approved identification. Please address requests to the Membership Secretary and we will respond within one month, of receipt of your written request and confirmed ID. Please provide as much information as possible about the nature of your contact with us to help us locate your records. This request is free of charge unless the request is manifestly unfounded or excessive.

Changes to this notice and the way we treat personal information

We may update the terms of this privacy notice at any time, so please do check it from time to time.

We will notify you about significant changes in the way we treat personal information by placing a prominent notice on our Website.

Enquires and Complaints

The Membership Secretary is the first point of contact regarding any enquires arising from this Privacy Notice. Where possible, please raise all enquires in writing.

If you are unhappy with our work or something that we have done or failed to do, please inform us in writing. DNAA will acknowledge receipt of all complaints and will endeavour to investigate the complaint within 15 working days

All complaints should be sent to:

DNAA Membership Secretary ……………………………………………………….

You may also complain directly to the Information Commissioner’s Office if you are concerned with how we are handling your personal information using their online form which can be found here: https://ico.org.uk/concerns/handling/.

Changes to this Notice

We may change this Privacy Notice from time to time.  If we make any significant changes in the way we treat your personal information we will contact you directly.